Use mail merge to send bulk email messages
- Step 1: Prepare your main document Go to Mailings > Start Mail Merge > E-mail Messages.
- Step 2: Set up your mailing list The mailing list is your data source. ...
- Step 3: Link your mailing list to your email message
- Step 4: Add personalized content to the email message
- Step 5: Preview and finish
- Step 6: Save the personalized message
Full Answer
What is the best way to send bulk email?
5 Mass Email Senders for Bulk Email Blasts Compared
- ActiveCampaign. ActiveCampaign is arguably one of the best email marketing tools on the market right. ...
- Sendinblue. Sendinblue is a truly sophisticated piece of email marketing software offering one of the best email builders on the market.
- Moosend. Moosend is a beginner-friendly bulk email sender. ...
- ConvertKit. ...
- MailerLite. ...
How long should it take for bulk mail delivery?
The estimated delivery time for local bulk mailings is four to six days. Occasionally, standard mails arrives earlier or later than the estimated times. Standard mail is lower in cost than first class mail, which makes it a popular choice for mailing advertisements and promotional material.
How much does it cost to bulk send emails?
How Much Does Bulk Email Cost. Prices vary from service to service. They depend on the maximum mailing list size and the features available. On average, the price for 2,000 subscribers starts at $27, 5,000 — starts at $47, 10,000 — starts at $69, 50,000 — starts at $253.
How to send bulk emails?
Use mail merge to send bulk email messages
- Prepare your main documentGo to Mailings > Start Mail Merge > E-mail Messages.
- Set up your mailing listThe mailing list is your data source. For more info, see Data sources you can use for a...
- Link your mailing list to your email message
- Add personalized content to the email message
How do I send bulk mail?
USPS presort preparationSort your mail into specific mail trays or mail sacks (provided by the USPS at no cost). ... Fill out a postage statement either manually or online and apply barcoded labels to each mailing container.Deliver to the Post Office that you received your USPS bulk mail permit from.
How much does USPS charge for bulk mail?
USPS Commercial Bulk Mail RatesMail TypeMinimum Quantity2019Direct Mail200 pieces (or 50 lb.)$0.19EDDM®200 Pieces$0.187Nov 27, 2019
How much is bulk postage 2022?
USPS News: 2022 Postage Rate ChangesPostage TypeCurrent RateNew RateFirst-Class Single Piece (Stamp)58¢60¢Marketing Mail Flats (Bulk)*72.9¢78.2¢Marketing Mail Letters (Bulk)*30.8¢32.4¢Non-Profit Marketing Mail (Bulk)*17.7¢18.2¢4 more rows
How do I sort bulk mail for USPS?
Put all the pieces into ZIP Code order. Group or stack them according to the first 3 digits of their ZIP Codes. When there are 15 or more pieces to the exact same 5-digit ZIP Code, band them into a package or packages. The maximum thickness of each package is 4 inches.
Is bulk mail cheaper than stamps?
The USPS says bulk mail is typically 35 to 65 percent cheaper than first-class postage for sales flyers, promotional postcards, newsletters or brochures. Discounts vary depending on the destination, size, and type of mail piece.
Does bulk mail need a return address?
Letters must either be in a sealed envelope or, if not in an envelope, all four sides of the mailing need to be completely sealed. Learn more here. Addressing: Envelopes need to contain a complete address within the defined Optical Character Reader area and, in most cases, a complete return address.
What does bulk mail mean?
Bulk mail is physical mail that is commercial in nature, prepared in large volumes, and mailed at reduced postage costs. Bulk mail may consist of letters, newsletters, pamphlets, and other similar products.
How much does mass mailing cost?
Bulk Mail RatesMail TypeMinimum Quantity2022 Postage RatesFirst-Class Mail500 Pieces$0.43Marketing Mail200 Pieces (or 50 lbs.)$0.20EDDM200 Pieces$0.20Jul 26, 2022
How do nonprofits bulk mail?
For a non-profit organization to be eligible for discounted bulk mail postage rates from the post office, it must complete an application at the Business Mail Center. They must pay a one-time annual fee and select one of three payment options – pre-canceled stamps, postage meter, or permit imprint.
How much is bulk postage 2021?
First-Class Mail - Commercial – Flats August 2021 rates2021 RatesAutomation Machinable1$0.5552$0.7553$0.9554$1.15510 more rows
Does the post office sell mailing lists?
The Postal Service does not keep a database of residential or business customers and does not sell address lists.
How long does it take for bulk mail to be delivered?
10-14 daysU.S. Standard Rate, known sometimes as Bulk Mail, offers lower postage rates but has a longer delivery time. Typically you can expect delivery in 10-14 days nationally and 4-6 days in California and the Southwest U.S. The USPS will not forward or return mail if the mailing address is incorrect.
How much is bulk postage 2021?
First-Class Mail - Commercial – Flats August 2021 rates2021 RatesAutomation Machinable1$0.5552$0.7553$0.9554$1.15510 more rows
What is the bulk mailing rate for Nonprofits 2021?
The price for non-profit bulk mail is 16.9 cents/piece. That is half the cost of regular first class postage. We recommend that the Non-Profit Specialist at USPS review your mail piece for verification.
How much does it cost to ship 10 pounds USPS?
$9.65 $11.042021 USPS Parcel Select Ground Shipping RatesParcel Select (wt. not over)Zones 1 & 2Zone 39 lb$9.25$10.5810 lb$9.65$11.0411 lb$11.65$14.0412 lb$12.40$14.9744 more rows•Aug 15, 2021
What is a bulk mail stamp?
Bulk mailing is a way to save on postage by doing things that the Postal Service would usually do, like sorting the mail for them and adding barcodes before you mail. USPS passes some of their savings along to you by charging you lower postage rates.
Can I submit my own mailing list for you to address?
You know it! If you send us your mailing list in an Excel spreadsheet, we’ll presort, address, and mail your bulk mail pieces AND nab you those bul...
Does my design have to follow a certain template to qualify for bulk mail rates?
Yes. To ensure your mail piece size and postage space allocation adheres to the bulk mail USPS mailing standards, please view our mailing design t...
Do I need to purchase a special indicia for my bulk business mail?
Nope! When we address, presort, and mail your bulk mailers for you, you get to use Rocket Print & Mail’s long-withstanding bulk mail indicia. In fa...
Do I need to worry about my mail piece bulk mail address format?
Again, nope! Lucky you, when we mail your bulk mail piece here from Rocket Print & Mail, we take care of ALL bulk mail requirements, which includes...
What’s better — bulk mail vs. First Class?
Bulk mail is simply the term that describes the business practice of mailing hundreds (or thousands) of mail pieces by utilizing an approved bulk m...
Is there a bulk mail minimum to receive the lower US postcard postage rates?
Yes, there is a bulk mail minimum — you want to mail at least 500 bulk mailers to receive those coveted lower mail piece stamp amounts. However, mo...
How much is the bulk US postage for postcards?
The current mail piece postage rate cost for bulk mailing services is just $0.310 – $0.326 per mail piece when you use First Class Mail. The curren...
What other USPS bulk mail information do I need to know?
When you utilize bulk mail services with the USPS, you have to follow detailed bulk mail sorting instructions. Also, called “presort,” when you bul...
How do I find bulk mail services near me?
You can use us here at Rocket Print & Mail as we service small businesses nationwide — we’ve been mailing billions of bulk mail pieces and other bu...
Where do I mail my bulk mailing?
When you have it all done, load it all in the car and take it to the post office. You cannot drop bulk mail in the nearest mailbox. You generally take your bulk mail to the post office that issued your mailing permit. (There are exceptions to this, but they usually are only used by large volume mailers.)
How to get bulk mail rates?
To earn bulk mail rates, you must do some of the work that USPS would otherwise do, including checking the accuracy of your list, sorting your mail according to USPS rules, and placing mail in specific trays or sacks. For certain rates, you also have to print barcodes on your mail. And, of course, there is paperwork to prepare and submit.
What is the difference between basic and full service barcoding?
To make it more complicated, there are two types of barcoding. "Basic" barcoding gets you the postage savings, but not the other benefits. "Full-service" barcoding gets you all the benefits, but requires electronic submission of your paperwork. USPS gives you a free web-based way (the "USPS Postal Wizard") to submit your paperwork for mailings of fewer than 10,000 pieces, but for larger mailings, you need special software ("mail.dat" software), which is expensive. So it gets confusing.
What is flat mail?
Flat-sized mail and parcels get placed into sacks, except for Presorted First Class flats, which are placed into tubs (also called "flats trays"). All flat-sized mail, and some irregularly shaped parcels, is first rubber-banded into specific "bundles". A bundle is simply a stack of mail, no more than 6" thick", held together by rubber bands. (Size 64 rubber bands are recommended).
What is the second form of postal mail?
The second form is called a Price Qualification Report. It's basically a list of the contents of each tray, tub or sack, and the rate categories for each. Postage $aver produces this report. While it is not absolutely required for every mailing, it's makes life a lot easier for the postal clerk who has to review your mailing, and you always want to make your postal clerk's life as easy as you can.
How many forms do you need to present mail?
When you present your mail, you'll need two forms.
Do you have to print barcodes on mail?
For certain rates, you also have to print barcodes on your mail. And, of course, there is paperwork to prepare and submit. Fortunately, there is software that can do much of this for you. Delivering your mail to USPS. BTW, you are never required to prepare mail as bulk mail, no matter how many pieces you have.
How to save on postage for a large mailing?
If you want to substantially reduce your postage costs on a large mailing, you should consider sending it standard mail, which is the Post Office’s term for “bulk mail”. Using standard mail will save a for-profit business at least 38% off of first-class postage rates, and savings of up to 55% are possible if you use commingling or drop shipping to get the mail to mail entry units close to the mail’s ultimate destination. Nonprofits will save even more by using standard mail – nonprofit standard rates are between 55% and 80% less than first-class postage rates. Learn more about how to maximize your bulk mail savings.
How long does it take for a mailing list to change?
The USPS requires that your mailing list be compared with the Postal Service’s database of known address changes within 95 days of the date of the mailing . The USPS may perform a Performance-Based Verification on a sample from your mailing, and if it finds that more than 30% of the addresses for which a change of address has been submitted are not ...
What documentation is needed for USPS mailing?
Documentation: Each mailing delivered to a USPS entry unit must be accompanied by paperwork produced by Presort Accuracy Validation and Evaluation (PAVE)-certified or Manifest Analysis and Certification (MAC)-certified software that outlines the name of the mailer and the mailing, a mailing identification code, the date, the class of mail, and the DMM standard (such as 245.10.0 for standard mail automation letters) being claimed. The paperwork needs to contain separate columns with the number of pieces for each price broken out by 5-digit and 3-digit zip codes, grouped by sortation level (e.g., 5-digit, 3-digit, carrier route, Mixed ADC, SCF, NDC, etc.) and pallet for larger mailings. At the end of the documentation, a summary of the number of pieces mailed at each price by postage payment method and by entry point, as well as the number of pieces in each mailing, must be included. More specifics here . Presort and price documentation are not required for mailings of fewer than 10,000 pieces if the correct amount of postage is affixed to each piece or if pieces are separated by price when submitted to the postal unit.
How many pieces of mail do you need to ship USPS?
Quantities: In order to be eligible for standard rates, your mailing must consist of at least 200 identical pieces of mail. Standard Mail Permit: You must have a standard mail permit to ship standard mail, which you can apply for using USPS Form 3615.
How big should a letter be for a letter?
Letter-size mail should be rectangular with dimensions of at least 5 inches long, 3.5 inches high and 0.007 inches thick. It must weigh no more than 3.3 ounces and not have dimensions larger than any of the following – 11.5 inches long, 6.125 inches high and 0.25 inches thick. Letters must either be in a sealed envelope or, if not in an envelope, all four sides of the mailing need to be completely sealed. Learn more here.
Do you have to cancel a postage stamp?
Postage: Postage must be paid with permit imprint, meter indicia, precanceled stamps, or other accepted methods that do not require cancellation. The class of mailing (such as “Presorted Standard” or “Nonprofit”) must be printed directly below or to the left of the imprint or stamp, and other price-specific markings may also be required. More specifics here.
Do envelopes need to be a complete address?
Addressing: Envelopes need to contain a complete address within the defined Optical Character Reader area and, in most cases, a complete return address. In order to be automation compatible, the envelope must include an Intelligent Mail Barcode that incorporates a tracking code and a delivery point routing code in a series of 65 vertical bars. Learn more here.
How to send a document as the body of an email?
In the Mail format box, choose HTML (the default setting) or Plain text to send the document as the body of the email message.
How to send an email in Word?
Step 1: Create a main document in Word. Go to Mailings > Start Mail Merge > Email Messages. In Word, type the email message you want to send. Step 2: Set up your mailing list.
Why is merge to email unavailable?
Merge to E-Mail is unavailable if you have not selected your default email program.
What email program is needed to send an email?
To send an email, a MAPI-compatible email program like Outlook or Gmail needs to be installed.
What is a mailing list?
The mailing list is your data source. For more info, see Data sources you can use for a mail merge.
Can you send attachments in Word?
Note: Word sends an individual message to each email address. You can’t Cc or Bcc other recipients. You can include links, but you can’t add attachments to the email.
Can you add fields to an email?
You can add other fields from your data source to your email message. For more information, see Insert mail merge fields.
How do I find bulk mail services near me?
You can use us here at Rocket Print & Mail as we service small businesses nationwide — we’ve been mailing billions of bulk mail pieces and other bulk mailers for 22 years nationwide.
What other USPS bulk mail information do I need to know?
When you utilize bulk mail services with the USPS, you have to follow detailed bulk mail sorting instructions. Also, called “presort,” when you bulk mail with the US Postal Service, they require you to sort mail before handing over your bulk mailers to them. What this means is your bulk mail pieces need to be sorted by geographical areas so that when USPS accepts your massive trays of bulk mailers, they can slip your mail pieces into the mail stream much faster. Presorting is a job in and of itself, and that is why time-savvy business owners hire us to handle the bulk mail sorting instructions for their mailings, and again, qualify for those lower USPS mail piece stamp prices.
Does my design have to follow a certain template to qualify for bulk mail rates?
Yes. To ensure your mail piece size and postage space allocation adheres to the bulk mail USPS mailing standards, please view our mailing design template. If Rocket Print & Mail is designing your bulk mail mail pieces for you, we will make your design fit within bulk mail regulations so it sends smoothly. Note, it is VERY important your mail piece size for your mail piece stamp fits, which is why our account representatives eyeball every single mail piece design that goes to print.
Do I need to worry about my mail piece bulk mail address format?
Again, nope! Lucky you, when we mail your bulk mail piece here from Rocket Print & Mail, we take care of ALL bulk mail requirements, which includes the nitty gritty detail of how the addresses of your recipients needs to be formatted.
Is there a bulk mail minimum to receive the lower US postcard postage rates?
Yes, there is a bulk mail minimum — you want to mail at least 500 bulk mailers to receive those coveted lower mail piece stamp amounts. However, most mail houses give both better per-piece print pricing and better addressing pricing when you mail at least 1,000 pieces.
How much is the bulk US postage for postcards?
The current mail piece postage rate cost for bulk mailing services is just $0.310 – $0.326 per mail piece when you use First Class Mail. The current mail piece stamp price for Standard (or 3rd Class) Mail is even cheaper! There are even less expensive options when you mail to an entire area, through Every Door Direct Mail. We will automatically advise you on the best USPS mail piece sizes and rates when we discuss your campaign with you.
Can I submit my own mailing list for you to address?
You know it! If you send us your mailing list in an Excel spreadsheet, we’ll presort, address, and mail your bulk mail pieces AND nab you those bulk mail discounts on your mail piece postage stamp costs. Worried about sharing your valuable list with another company? Click here to see our List Confidentiality Agreement.
What is marketing mail?
USPS Marketing Mail is mail matter not required to be mailed as First-Class Mail or Periodicals. Lower nonprofit prices are available for USPS Marketing Mail but require specific authorization.
How many pieces of mail is required for USPS marketing?
All USPS Marketing Mail prices are bulk prices, and each mailing must meet a minimum quantity of 200 pieces or 50 pounds of mail . There is no single-piece USPS Marketing Mail postage. In USPS Marketing Mail, there are prices for letters, flats/large envelopes, parcels, Marketing parcels and Parcel Select Lightweight parcels.
What is priority mail?
Many mailers use a service called "Priority Mail Open and Distribute" to speed up the delivery of their USPS Marketing Mail. You mail your trays or sacks of USPS Marketing Mail via Priority Mail to the postal facility nearest the final destination of your mail.
Can you return USPS marketing mail?
USPS Marketing Mail, USPS Marketing Mail parcels, Marketing parcels and Parcel Select Lightweight parcels are not forwarded or returned unless you request it with an ancillary service endorsement. Forwarding and return services may result in additional fees or postage.
How many mail pieces are needed for a sandbox?
Have at least 200 mailpieces or 50 lbs with each piece weighing the same.
What is easypost shipping?
EasyPost ® offers a modern way to print postage with our easy-to-use API. Print USPS ® postage and shipping labels, track packages, and automate your entire delivery process.
How to reset postage meter?
To reset your postage meter, call your meter company and initiate an ACH Credit or ACH Debit.
What is stamps.com?
Stamps.com is a fast, easy, and convenient way to manage all your postage needs. You can save up to 80 percent compared to leasing a postage meter.
What is the weight of a package charged at 4 lbs?
For example, if your package weighs 3 lbs 5 oz, it would be charged at the 4 lb-rate. If you have a First-Class Package Service-Retail ® that weighs 7.3 oz, it must be charged at the 8 oz-rate.
Where is the return address on a mailpiece?
Mailpiece must have a complete domestic return address in the upper-left corner.
Is a postage meter only available from authorized providers?
Postage meters are only available from authorized providers. Vendors set service and leasing fees.
