For Outlook 2007 and Outlook 2003:
- In the Folder List, right-click the folder that you want to AutoArchive, and then select Properties.
- Select the AutoArchive tab.
- To set the AutoArchive properties for this folder, select to select Clean out items older than.
- To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
How to enable auto archive in outlook?
One way to create rules is directly through an open email:
- First, open your mail account and sign in.
- Select an email from a sender you would like to be archived.
- Click on the three dots at the top and choose to create a rule.
- Here you can create a rule to automatically archive in Outlook.
What is autoarchive in outlook and how does it work?
“ AutoArchive is an older Outlook feature that allows automatic moving of old mails to a .pst file. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive.pst becomes unusable, these messages are lost.”
How to stop autotmatic archiving in outlook?
Cancel or turn off auto archive in Outlook 2010 and 2013
- Please click File > Options.
- In the Outlook Options dialog box, please click Advanced in the left pane, and then click AutoArchive Settings button. See screenshot:
- In the AutoArchive dialog box, please uncheck the Run AutoArchive every X days box. ...
- When it returns to the Outlook Options dialog box, please click OK button.
How do I automatically archive emails in outlook?
To customize AutoArchive features for all folders, do the following:
- On the File tab, click the Options button:
- In the Outlook Options dialog box, on the Advanced tab, under AutoArchive, click the AutoArchive Settings... button:
- In the AutoArchive dialog box you can: Use the Run AutoArchive every checkbox to turn automatic archiving of emails and other items. ...
- Click OK twice.
How do I find AutoArchive in Outlook?
For Outlook 2010 and later versions:Select the File tab, and then select the Options tab on the File menu.Select the Advanced tab.Select AutoArchive Settings.Select the AutoArchive Every check box. ... If you want to be notified before the items are archived, select to select the Prompt Before AutoArchive check box.More items...•
How do I force Outlook to AutoArchive?
Setting up Auto Archive in OutlookClick the "File" tab and select "Options."Click the "Advanced" and select "AutoArchive Settings."In the "AutoArchive" box, click the checkbox for "Run AutoArchive every" and select how often you want it to run.More items...
How do I set up AutoArchive in my email?
Click FILE > Options > Advanced. Under AutoArchive, click AutoArchive Settings. Click the Run AutoArchive every in days box and specify how often to run AutoArchive.
Can you undo auto archive in Outlook?
Turn off AutoArchive Click File > Options > Advanced. Under AutoArchive, click AutoArchive Settings. Uncheck the Run AutoArchive every n days box.
How do I run AutoArchive in Outlook immediately?
Click File > Options > Advanced. Under AutoArchive, click AutoArchive Settings. Click the Run AutoArchive every n days box and specify how often to run AutoArchive. Choose any other options you want, such as having Outlook delete old items instead of archiving them.
What is Outlook AutoArchive?
AutoArchive helps manage the space in your mailbox or on the e-mail server that you are using by automatically moving items to an archive location.
How do I stop emails from going to archive in Outlook?
Turn off AutoArchive Click File > Options > Advanced. Under AutoArchive, click AutoArchive Settings. Uncheck the Run AutoArchive every n days box.
How do I set up AutoArchive in Outlook 2016?
How to Adjust Outlook 2016's AutoArchive SettingsGo to File > Options.In the Advanced section, click the AutoArchive Settings… button.Choose the AutoArchive options you want or don't want. ... Click OK to save your changes.
Why is my Outlook archive not working?
If Outlook Archive and Outlook Auto Archive are not working, you need to review the Archive settings. If the settings are correct but still the functions are not working, it indicates that PST file is corrupt. In such a case, you can repair the PST with ScanPST or an advanced tool such as Stellar Repair for Outlook.
How do I retrieve archived emails?
How to find archived emails in Gmail on Android. To see archived emails on your Android device —> open your Gmail app —> click on the hamburger icon on top left, and then click on All Mail label. Here you will see all archived emails as shown in the screenshot below.
How do I move emails from archive to inbox in Outlook?
If you want to move specific folders from the archive, then select the specific folders and apply specific filters to them, and then click Finish to move the folders to Office 365 inbox. The messages or folders will appear under the Office 365 inbox.
How do I get rid of Outlook archive?
Delete the Archive folder....Configure your email account to use Online Mode.Click File, Account Settings, Account Settings... .In the Account Settings dialog box, click your email account on the Email tab, and then click Change.Click to clear the Use Cached Exchange Mode checkbox, click Next, and then click Finish.
How do I set up Autoarchive in Gmail?
How to Auto Archive Email in GmailLog in to your account.Click the small Show search option button on the right side of the search bar.Specify your auto archiving criteria.Click Create filter.Check the Skip the Inbox (Archive it) option.Check the Never send it to Spam option.Click Create filter.
How do I set up Autoarchive in Outlook for Mac?
To create Archive folder choose one or more messages that you would like to archive > chose Archive on the ribbon. As soon as you choose Archive, you will get a prompt The "Archive" folder for "Microsoft" does not exist > to proceed click Continue button. The Archive folder will be automatically created.
Why do my emails go straight to archive?
When your new messages appear to be archived, it's in fact a result of Gmail's handling of archived messages. Instead of a folder entitled "All Archive" or “Archive”, like most other email providers, Gmail has a section entitled "All Mail".
How do I enable Exchange Online archive feature?
Using the Exchange Admin CenterOpen the Exchange Admin Center.Expand Recipients and select Mailboxes.Click on the user.Click on Others.Open Manage mailbox Archive.Enable the Mailbox Archive.
What Is Archive in Outlook?
Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard...
How to Archive Emails in Outlook Automatically
The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular int...
How to Archive in Outlook Manually (Email, Calendar, Tasks and Other Folders)
If you don't want any automatic archiving, you can archive emails and other items manually whenever you want. This way, you can have more control o...
Where Are Outlook Archive Files stored?
As you already know, Outlook archive is a type of Outlook Data File (.pst) file. The archive.pst file is automatically created the first time auto...
Outlook Archive Tips and Tricks
In the first part of this tutorial, we have covered the Outlook Archive essentials. And now, it's time to learn a few techniques that go beyond the...
Outlook Archive Not Working - Reasons and Solutions
If Outlook Archive or AutoArchive does not work as expected or you have problems with finding your archived emails in Outlook, the following troubl...
How to archive old emails in Outlook?
Archive older items automatically 1 Click File > Options > Advanced. 2 Under AutoArchive, click AutoArchive Settings. 3 Click the Run AutoArchive every n days box and specify how often to run AutoArchive. 4 Choose any other options you want, such as having Outlook delete old items instead of archiving them.#N#Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Check with your system administrator for more information.
Can you archive multiple items at the same time?
Archiving many items at the same time might slow down your computer's performance. Therefore, it is good to choose a period of time that shortens the AutoArchive process. Consider how many items that you typically receive during a given time and adjust the timeframe accordingly.
How to access auto archive settings in Outlook?
As you already know, in Outlook 2010 and later, Auto Archive settings can be accessed via File > Options > Advanced > AutoArchive Settings… The detailed information about each option will help you take the process under your full control.
What is Outlook auto archive?
The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving. The detailed steps for different Outlook versions follow below.
Where are Outlook Archive files stored?
As you already know, Outlook archive is a type of Outlook Data File (.pst) file. The archive.pst file is automatically created the first time auto archive runs or when you archive emails manually.
What to do if archive folder does not show up in Outlook?
If the Archive folder still does not show up, open the Outlook Data File manually, as explained here.
How to exclude folders from auto archive?
To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Right click on the folder, and then click Properties… in the context menu.
How to open archive.pst file?
The Open Outlook Data File dialog box will open, you select the archive.pst file (or whatever name you gave to your archive file) and click OK. If you chose to store your Outlook archive in a different location, navigate to that location and select your archived .pst file.
What to do if Outlook auto archive stops working?
If all of a sudden Outlook Auto Archive has stopped working, open the AutoArchive settings, and make sure the Run AutoArchive every N days checkbox is selected.
How to set auto archive in Outlook?
For Outlook 2010 and later versions: Method 1: Select the folder that you want to AutoArchive. Select the Folder tab, and then select AutoArchive Settings. Method 2: Right-click the folder that you want to AutoArchive, and then select Properties.
How to specify when items are automatically transferred to archive?
To specify when the items must be automatically transferred to your archive file, type a number in the Months box. To specify a file for the archived items to be transferred to, select Move old items to. In the Move old items to box, type a file name for the archived items.
Can you archive a folder in Outlook?
At the folder level, you can determine the items that are to be archived and how frequently they're archived. You can automatically archive individual folders, or you can configure a default AutoArchive setting for all folders. And then configure AutoArchive settings for individual folders that you don't want to use the default AutoArchive settings. The AutoArchive feature runs automatically whenever you start Outlook. Outlook checks the AutoArchive properties of each folder by date and moves old items to your archive file. Items that are moved to the Deleted Items folder are deleted.
Can you delete old emails in Outlook?
With the AutoArchive feature, you can either delete or move old items. Outlook can archive all kinds of items, but it can only locate files that are stored in an e-mail folder, such as a Microsoft Excel spreadsheet or a Microsoft Word document, that is attached to an e-mail message. A file that isn't stored in an e-mail folder can't be archived.
Can you discard documents in Outlook?
You can discard documents that are less important, such as newspapers and magazines, based on their age. You can quickly complete the same process in Outlook 2003 and later versions. You can manually transfer old items to a storage file by selecting Archive on the File menu.
Does Outlook have auto archive?
By default, several Outlook folders are set up with the AutoArchive feature turned on . The following list is the folders that have the AutoArchive feature turned on and of each folder's default aging period:
Can you use AutoArchive with contacts?
The Inbox, Notes, Contacts, and Drafts folders don't have the AutoArchive feature turned on automatically. You can't use the AutoArchive feature with the Contacts folder, as the Contacts folder doesn't have an archive property.
What does the auto archive button do in Outlook?
Here’s what it does and how you can put it to use. Clicking the AutoArchive button causes a process to swing through all of the folders in Outlook and apply any AutoArchive rules you’ve set up (don’t worry, the default AutoArchive rule is to do nothing, so you can’t do any harm by clicking the button). But if you want to move your older items ...
How to turn on auto archive?
First, you need to turn on AutoArchive and choose its settings. Go to File > Options > Advanced and then click the “AutoArchive Settings” button.
How long to archive old emails in Outlook?
Assuming you leave “Archive or delete old items” switched on, the default settings are for Outlook to move items older than 6 months to a new, separate .pst file named Archive (by default), and make this visible in the navigation pane in Outlook so you can access the archived items whenever you want. You can change the “Clean out items older than” value to anything from 1 day to 60 months, pick a different .pst file to archive the items in, or choose to “Permanently delete old items.”
What is the prompt before autoarchive?
The next option—“Prompt before AutoArchive runs”—gives you the choice of having Outlook show you a prompt before the AutoArchive happens. This prompt lets you review the settings or cancel this run of the AutoArchive if you want.
How to access folder properties?
You can also access folder properties by selecting Folder > Folder Properties in the ribbon. (For folders like Calendar and Tasks that don’t show up in the Navigation pane, this is the only way to access the folder properties.) There’s also the option to go straight to the AutoArchive Settings, which saves you a step once you’re inside the Folder Properties.
How long does it take for AutoArchive to run?
When you click “OK,” AutoArchive will be turned on. It will run in line with the “Run AutoArchive every” value you’ve chosen (every 14 days by default), starting today. So once you turn it on you should expect it to run quite quickly. In our tests, it took less than ten minutes between switching it on and receiving the prompt telling us AutoArchive was going to run. AutoArchive only runs by default on a few folders, so if you want it to run on specific folders—or you want to customize how it runs on different folders—keep reading.
Do not archive items in this folder?
For most folders, the “Do not archive items in this folder” setting will be on by default. This means that when the AutoArchive process runs, the folder will be ignored and no items in it will be archived. If you want the folder to be included, switch on the “Archive items in this folder using the default settings” option.
How to set auto archive in Outlook?
Normally, you can easily set the AutoArchive setting for current selected folder with clicking Folder > AutoArchive Settings in Outlook. However, it may be very tedious to set the AutoArchive settings to all Outlook folders one by one. Here, this article will guide you to set the AutoArchive settings for all folders in bulk easily.
How to auto archive email?
1. In the Mail view, select any folder of the specified email account on the Navigation pane, and click Folder > AutoArchive Settings. See screenshot: Note: You can also open the AutoArchive dialog box with clicking File > Options > Advanced > AutoArchive Settings. 2.
How long is Outlook free trial?
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Question
I have set my autoarchive as standard. run it every 14 days. and some subfolders are to be run every 7 days. I have problems with my folders are now full and also I have problems that my Outlook is VERY laggy when autoarchive runs. i wonder how i can manually trigger this autoarchive so I have more control of when it is runned.
All replies
thanks. however it does not take care of my maanually set autoarchive settings per folder. but its still nice to use this.
