- Set everything up. Be the first to arrive at the site to oversee the preparations. Make sure everyone files in accordingly and start making phone calls if not.
- Do not be afraid to delegate. The main stressor when it comes to an event is time. ...
- Be flexible. This means making sure that things are kept to schedule and assisting or having backup plans if it falls behind -- and being okay with it.
- Keep everyone updated. Check that guest numbers and needs are still correct on the day of the event and advise the service team of any changes at the earliest ...
- Do your thing. Trust and respect your service team to look after themselves -- if you've given them a good base, they should be fine.
- For marketing events, give a takeaway. You want all your guests to remember how awesome of a time they had.
- Congratulate yourself after the event. Most events tend to run themselves when they start, but all the hard work is the preparation that no-one sees.
- Clean up and get out! Just like mom said, "Leave it in the same condition you found it in," the same goes for your venue.
- Take care of returns, payments, and thank all parties. You may need to arrange returning hired or borrowed equipment and later on consulting with the client about their experience.
- Select your wedding party. ...
- Start the guest list. ...
- Pick a date. ...
- Reserve your venues. ...
- Book an officiant. ...
- Research choices for florists, caterers, bands, and photographers. ...
- Throw an engagement party. ...
- Purchase engagement ring insurance.
How do you manage your wedding project?
I am, however, giving them heads up here and there as things start coming together. During this phase of wedding project management, you also continue to monitor your progress. Ensure your vendors and budget are still on track and on time by thoroughly tracking your spending – something many wedding checklists leave out.
What is the first step in planning a wedding?
1. Set a Wedding Budget It's critical that setting your budget be the first step in planning your wedding. It might not be the most fun part of the process, but it’s a task that really needs to be completed first because it sets the rest of your wedding planning process into motion.
What should you consider when planning a wedding event?
Health and safety should be at the forefront of your mind here, as are following national, state, and local regulations. Keep an open line of communication with your guests, and try to keep things in perspective.
What to do when a wedding is going out of budget?
If the wedding is going out of the budget then inform bride, groom and there parents about it and ask them to either increase the budget or make changes to there preferences and arrangements.
What does an event manager do at a wedding?
Some might call it partial planning, but unlike a wedding planner, who is hands on throughout your planning process, an Event Manager focuses on helping you create a plan for your wedding day and then takes over all management of your wedding about 60 days out so you can truly enjoy the time leading up to your wedding ...
What are the 15 things you will have to list down when planning a wedding event?
You're on a roll ...Choose bridal party attire and accessories.Reserve ceremony and reception venues.Book officiant.Hire photographer, videographer, caterer, DJ/band, florist, and planner.Mail your Save the Dates.Purchase wedding dress, veil and undergarments.Establish a fitness routine.More items...
How do you organize a wedding ceremony?
Wedding Ceremony OrderPrelude (music plays as guests take their seats)Entrance (music plays as the wedding party enters) ... Opening remarks.Readings.Officiant addresses the couple.Vows.Ring exchange.Pronouncement of marriage.More items...•
How does a wedding ceremony go step by step?
Traditional Wedding Ceremony OrderThe Processional. First off, the processional. ... Words of Welcome. Once everyone is in place, the officiant will say a few words of welcome. ... Introduction. ... Readings. ... Officiant Addresses Couple. ... Exchange Vows. ... Ring Exchange. ... The Kiss.More items...•
How do you arrange an event?
How to Plan an Event: a Complete GuideDevelop Your Event Goal and Objectives.Organize Your Team.Recruit & Train Volunteers.Establish Your Budget.Set the Date. Planning an event right now? Download our Event Planning Checklist here.Create an Event Master Plan.Choose Your Event Software.Book Your Venue.More items...•
How do I plan an event?
See the full checklist.Define goals and objectives. ... Establish an event budget. ... Build your events team. ... Pick your venue and date. ... Develop event branding. ... Plan your program. ... Confirm sponsors, exhibitors, and speakers. ... Identify and select your tech tools.More items...•
What is the order of events at a wedding reception?
Wedding Reception Order of EventsCocktail Hour. After the ceremony, the couple, their families, and wedding party head off with the photographer to pose for pictures. ... Arrivals. ... Dinner. ... Toasts. ... First Dance. ... Dancing. ... Bouquets & Garter Tosses. ... Cake Cutting.More items...
What do you say when performing a wedding ceremony?
Traditional Ceremony Script Welcome, loved ones. We are gathered here today to join [Name] and [Name] in holy matrimony. [Name], I promise to cherish you always, to honor and sustain you, in sickness and in health, in poverty and in wealth, and to be true to you in all things until death alone shall part us.
Who walks first in weddings?
1. Officiant. Your officiant is generally the first person to walk toward the altar, signifying the ceremony is about to commence.
Who goes first in wedding ceremony?
Long story short, the groom typically says his wedding vows first in the vow exchange. As is customary, the officiant will give him the floor to speak his piece before giving it to the bride. It's a custom that's carried over from older times in which the husband was more of a focus.
What are the little things I need for my wedding?
Wedding Items to Purchase ChecklistGuest book.Pen.2 garters – one to keep, one to toss.Cake knife and server x 2 – one for the wedding cake, one for the groom's cake.Toasting glasses.Personalized napkins for the cake tables.Wedding dress.Wedding shoes.More items...•
What do I need to know before planning a wedding?
Guests Come First. Get a grip on the approximate number of guests you'll invite before settling on a venue. ... Investigate Wedding Blackout Dates. ... Listen to Mother Nature. ... Check Your Credit. ... Pay It Forward. ... Lighten Your List. ... Make a Meal Plan. ... Get Organizationally Focused.More items...
What do you need on your wedding day?
What to Include in the Day-Of BagRings.Vows.Extra shoes.Marriage license.Tips for vendors.Copies of wedding day timeline.
What are the things needed for traditional marriage?
The proper outfitfor the bride: a wedding gown, shoes, headpiece or veil, accessories, jewels, wedding ring, hair and make-up trial and hair and make-up final preparations, manicure and pedicure. ... for the groom: suit, tie, shoes, cufflinks, wedding ring.for the bridesmaid: hair, make-up and dresses.More items...
Initial thoughts
Of course, I accepted his proposal, but I wasn’t sure I could organize a wedding with such short notice. Thankfully, the leader and project manager in me burst out and I accepted the challenge.
Analysis and feasibility
Seven major activities and deliverables had to be guaranteed before announcing my wedding:
K ick-off and execution phase
What we did to ensure that activities identified in the analysis phase were launched and delivered:
What is the agile process for weddings?
Planning: In the agile process, this is where projects are envisioned and prioritized. Team members are identified, funding is put in place, and initial requirements are discussed. In event terms, Ogunfemi says that this includes confirming ...
What is "go live" in wedding?
Go Live: Integrate and deliver the working iteration into production. In other words, the big day has arrived! This is where your wedding team is managing the event day (including any risks or issues that arise) and you are celebrating the successful launch of your marriage.
Is planning a wedding a group project?
Planning your wedding is likely one of the largest (and possibly most expensive) group projects you’ll ever work on. If this harkens a level of PTSD from high school assignments gone awry, think of it instead as the ultimate team building activity: You and your partner are testing the waters for a lifetime of collaboration, decision making and schedule management before taking the plunge.
Is Basecamp free for wedding planners?
Basecamp Personal is free for up to three users —perfect for you, your partner, and your wedding planner to get to work!
What is the best way to do a wedding?
Setting up a wedding website is the easiest way to do keep your guests in the loop, and one of the most important steps to planning a wedding. Make sure to include all of the important information about your big day on your website—date, location, travel information, room block details, and more.
What are the steps to planning a wedding?
When it comes to how to plan a wedding, it’s a good idea to follow a checklist—and tackle the listed steps in order. There’s a method to the madness here, and sticking to a wedding-planning checklist will ensure a smooth and relatively stress-free process. For example, there’s a reason why you should set a date and book your venue before choosing your attire—to make sure your look is comfortable for your event’s setting and season. And that’s just one example of why following the steps to planning a wedding is so important; you’ll find many more in the list below.
What do you need to know before planning a wedding?
The answers to these four questions are a good starting point as you figure out how to plan a wedding. Once you’ve discussed these questions with your partner, you can move forward with other wedding-planning steps:
What are some pre-wedding events?
Engagement parties, the bridal shower (or a co-ed wedding shower ), the bachelor and bachelor party, and more—your schedule will likely be jam-packed with pre-wedding events. While the soon-to-be married couple usually has little role in planning these celebrations, you’ll need to clear your calendar to attend as guest of honor.
How many vendors do you hire for a wedding?
The average couple hires 13 vendors to help create their dream wedding day. That may seem like a lot, but it’s important to hire the right people to ensure that your big day runs smoothly. We recommend following this vendor booking timeline to figure out when to book each pro, from your wedding photographer or videographer to your florist and DJ to your officiant, and reading online reviews to help choose the best of the best.
How long does it take to get a wedding dress?
Give yourself plenty of time to find the perfect outfit for your wedding day. Particularly when it comes to wedding dresses, it can take months from the time you purchase your attire until it’s properly tailored and ready to go, so don’t wait until the last minute.
How to plan a wedding?
1. Set a Wedding Budget . It's critical that setting your budget be the first step in planning your wedding. It might not be the most fun part of the process, but it’s a task that really needs to be completed first because it sets the rest of your wedding planning process into motion.
What is the final phase of wedding project management?
The final phase of wedding project management is completion . This is your finish line, where everything you’ve worked so hard organizing and planning for comes together! Sure, surprises may come up that you hadn’t accounted for, it’s Murphy’s Law . But, overall since you’ve spent time focusing on your budget, timing, and organizing and informing everyone, the overall Wedding should run smoothly!
How long after engagement did we decide on a date?
We knew we wanted at least a year before our wedding to save. After crunching numbers, we decided on 15 months after our engagement and chose a date around the time frame we felt would have meaning to us.
What is project management?
In short, project management is the planning, organizing, motivating, and controlling resources towards specific goals. (Sounds like what you’re already been doing for your wedding planning, right?) A project is a temporary task in which has a unique result with a beginning and an end.
A “Date-Driven” Wedding
Initial Thoughts
- Of course, I accepted his proposal, but I wasn’t sure I could organize a wedding with such short notice. Thankfully, the leader and project manager in me burst out and I accepted the challenge.
More Thinking…
- I started thinking about all the things we would need: anything important and necessary for a successful wedding. My success factors 1. My project team, i.e. my family and friends, were ready to help me in organizing the wedding 2. A limited, yet available, budget 3. The scope of a 50- to 60-person wedding (because of time and budget constraints) My constraints 1. Date predetermine…
Analysis and Feasibility
- Seven major activities and deliverables had to be guaranteed before announcing my wedding: 1. Identifying my project team à My family and friends 2. Finding the location and the wedding decorations à Identifying stores and ask friends to participate 3. Finding a caterer for the reception à Deciding on the number of courses and meal options while co...
Kick-Off and Execution Phase
- What we did to ensure that activities identified in the analysis phase were launched and delivered: 1. Defining project team: Kick-off meeting with my family and a few friends to talk about the scope and go over the seven major deliverables. 2. Identifying internal and external stakeholders as well as managing communication: Determining roles and responsibilities 2.1. Close and immediate f…