how do you organise a reunion party

• Get Organized, Stay Organized. Select people to head a reunion planning committee. Make sure to choose individuals with a strong sense of organization and follow through.
• Plan a Budget and Stick To It. Try to stick to your budget as much as possible. Within your reunion planning committee, elect someone to be treasurer.
• Give People Ample Notice. At minimum, you should provide between 12 and 16 months notice. ...
• Meaningful Activities at Reunion Party. Think about who’s going to be there and what types of things they enjoy. ...
• Reunion Party Take-Away. Whether it’s a memory book or a family craft, try to make this something people will either use or want to keep for future reference.
Be Prepared. Rent enough seating. If you celebration will be held outside, make sure to rent tents to protect food and people from the weather.
Confirm Your Bookings. About a month or so before your event, contact all your vendors to make sure all your t’s are crossed and i’s are dotted.
Capture The Moment. Hire a professional photographer for your event. That way you don’t have to worry about someone not being in the picture!
Wear Name Tags. I know this sounds cheesy, but if your reunion includes long forgotten family members or classmates, it takes the pressure off people.
Follow Up after Reunion Party. Send thank you notes to all the vendors, volunteers, and anyone who aided in the planning of the reunion party.

How to plan a reunion party?

Whether you’re planning a class or a family reunion party, keeping track of all the details and having a good plan will contribute to the success of your event. Start by setting the tone with stylish reunion invitations, then follow our top 10 tips to make your reunion party at hit. Reunion invitation by PurpleTrail.

How do you set up a family reunion committee?

Steps Ask for other family members to help with planning activities and choosing the time and place. Assign each member of your newly formed reunion committee a specific task. Give each member written instruction regarding how to execute his or her task. Schedule the next meeting one or two months away and follow up on all action items.

What makes a good reunion?

Good planning was the foundation for our reunion's success. Whether you have a small or large group, planning is the first step to having an organized event. Planning and Steering Committee: Oversaw the entire proceedings. Made sure all souvenir items were ordered and delivered on time.

What to serve at a family reunion?

This is the perfect way to celebrate what makes your family unique and to share beloved family recipes. With these considerations in mind, it is time to plan your menu. Some popular family reunion foods are: Soup: Soup is easy to serve and is suitable for both cool and warm temperatures. Serve it with bread and salad.

How do you organize a reunion party?

10 Tips To Make Your Reunion Party A HitGet Organized, Stay Organized. Select people to head a reunion planning committee. ... Plan a Budget and Stick To It. ... Give People Ample Notice. ... Meaningful Activities at Reunion Party. ... Reunion Party Take-Away. ... Be Prepared. ... Confirm Your Bookings. ... Capture The Moment.More items...•

Who is supposed to organize a class reunion?

Planning a high school reunion typically falls on the class president as well as class officers, but there's no hard and fast rule that it has to be one of them. Perhaps the class president has moved far away or just has little interest in organizing the get-together.

How do you set up a reunion?

Family Reunions: 10 Steps to Plan (and Save Your Sanity)Send out a questionnaire for planning input.Recruit and delegate tasks.Create a planning command center.Build a budget.Prepare a back-up plan.Communicate with attendees.Offer activities for everyone.Start the reunion with an icebreaker activity.More items...

How do I organize my alumni reunion?

How to Organize a Successful Alumni ReunionOrganizing the invites. Make your list, then start to spread the word. ... Pick a realistic timeframe. If years have slipped by, what's another six months? ... Choose your venue carefully. ... Set a budget. ... 6 steps to hosting a fun Christmas party with a Secret Santa gift exchange.

How do you make a class reunion fun?

Class Reunion Games And ActivitiesHost A Cocktail Hour. On Friday, most classmates will have had a long day of travel so keep things informal. ... Class Reunion Ice Breakers. ... Jog That Memory. ... Team Jeopardy. ... Melody Match. ... Name Tag Hunt. ... DJ Led Dance Party With Songs From Your Graduation Year. ... Speeches.More items...

How do I plan a reunion checklist?

Use the following reunion planning checklist to keep you on track throughout the planning process.Consult the Family. ... Choose a Date. ... Decide the Budget. ... Choose a Location. ... Send Invitations. ... Plan the Menu. ... Plan the Entertainment. ... Delegate Responsibilities.More items...

What should you not do at a family reunion?

WHAT NOT TO DO AT YOUR FAMILY REUNIONDon't overschedule and don't insist that everybody participate in every activity. ... Don't forget to unplug. ... Don't bring up topics that are fraught with tension: i.e., Aunt Linda's fifth marriage, the recent antics of the black sheep of the family, or political discussions.More items...•

What are the things usually do during family reunions?

What To Do At A Family ReunionPlay some games. Games help involve the whole family and set a cheerful and playful mood. ... Plan a large potluck. ... Make a family reunion photo book. ... Go for a hike. ... Host a BBQ party. ... Take a family photo. ... Go on a family trip. ... Do some arts and crafts.More items...•

How do you organize a family reunion party?

6 Tips to Organize a Family Reunion#1 Have the event well planned and organized. ... #2 Invite a wide range of relatives. ... #3 Have a wide range of activities. ... #4 Do activities that bring people together. ... #5 Have lots of time for just hanging out. ... #6 Make it longer if possible.

How do I plan a 50th class reunion?

How to Plan a 50th Class Reunion CelebrationSchedule the date and time of the class reunion. ... Reserve a location for the 50th class reunion. ... Draft the class reunion guest list. ... Decide on the entertainment for the event. ... Plan the menu for the reunion.More items...

How do you host an alumni event?

Successful Steps for Planning an Alumni Association Chapter or Club EventDefine the Scope of the Event and Seek Assistance. ... Create an Event Budget. ... Reserve an Event Venue. ... Comply with Campus Policies. ... Market Your Event. ... Determine the Logistics of the Event. ... Hold the Event. ... Follow-up After the Event.

What is the purpose of class reunion?

Class reunions are one of the best ways to strengthen the connection between alumni and the college. The goal of a reunion committee is to promote class-wide enthusiasm for your reunion, help plan the reunion activities, and encourage both reunion attendance and participation in the class gift.

How are high school reunions arranged?

Most high school reunions gather together classmates every 5 or 10 years after graduation. They usually take place in the same city of the high school, which allows old friends and acquaintances to get reacquainted with one another, even if they have moved far away.

How are class reunions funded?

Sell Ads. Get a well to do classmate to donate the money. School support. Pre-sell reunion registration tickets at discount.

What is the best way to collect money for a class reunion?

6 potential ways to pay for class reunions, and....There are at least six ways to fund your big event:Registration fees.Money from your last reunion or class fund.Financial support from your school.Donations from classmates.Fundraising.Ad sales.

What happens at a high school reunion?

A class reunion is a meeting of former classmates, often organized at or near their former high school or college by one or more class members. It is scheduled near an anniversary of their graduation, e.g. every 5 or 10 years. Their teachers and administrators may also be invited.

How to organize a successful reunion?

1. Assemble a reunion committee. Select people that will go the extra mile to ensure the reunion is a great success. Appoint one person to set up conferences and set up meeting agendas. Appoint a second person to oversee the financial sector of the reunion.

How to have a good reunion?

Plan activities that can have an impact on your reunion. It might be a good idea to plan a few speeches, do a tribute to classmates that have passed away over the years. But allocate most of the reunion to free socializing. Another great attraction is a slide show in one corner of the room. If you want dancing to your reunion play music relative to your generation.

Why do people like reunions?

Learn more... People like to plan class reunions because it celebrates life's successes of your fellow graduates and reconnects you with old classmates. Here are some things you can do to plan a reunion that can create memories to last a lifetime.

What to do at a beach themed party?

Great question! There are many options for this particular situation. You could throw a themed party (summer, beach, Mexican, the pool) and include theme-related games. If you decided to go with a beach theme, for example, you could play volleyball, bocce ball, limbo, etc. Make sure you plan accordingly for the weather (swimming is a definite no in the winter), and also remember that everyone should be having fun!

Can I open a separate PayPal account for a reunion?

You could go to a bank and talk to a representative about opening an account. However, I don't recommend opening an entirely separate account for one reunion. Instead, I would put someone in charge of the money and open up a PayPal account to have everyone send them the money for the reunion.

Who to invite to a reunion?

Invite a person of complete mystery to your reunion, maybe a teacher or a student turned celebrity.

Do you have to have a reunion to see your classmates?

It's certainly not required, but if you are having the reunion in a large area with other people, it's a good way to identify who your former classmates are. It's also a nice memento from the reunion.

What to do at a family reunion?

For example, you may wish to honor the elders and accomplished members of the family, acknowledge those who are going through something, etc. Be sure to encourage each other.

When is the best time to have a family reunion?

The summer could be an ideal time because it is warm outside and you could sit or do something outside if you'd like. Or, in the winter you could sit in your house with your family having a cozy time or even go outside and play in the snow. If the reunion is outdoors, definitely prefer the warmer months and be sure to always check everyone's calendar availability, especially during the holiday periods.

What to do during a gathering?

During the gathering have food and drink available.

How far away should you schedule a meeting?

Schedule the next meeting one or two months away and follow up on all action items. Keep the lines of communication wide open.

Can you get people to attend a planning meeting?

Plus, you can even get people who are going to attend to help the planning process itself. Be able to ask for help when you need it. This is going to be a major event, after all.

Do reunion costs add up?

Costs of attending a reunion can really start to add up. This is especially true for people coming from several states away. It’s important to be conscious of everyone’s financial situation when scheduling certain high-end activities.

Is it important to detach from planning a reunion?

In fact, it’s important that you allow yourself to detach from planing the event and truly enjoy it for a little bit. This reunion is for you, too!

Is it worth handing out surveys at a reunion?

As the reunion is coming to a close, it might be worthwhile to hand out some surveys to everyone in attendance. This can be a great way to gauge the level of engagement everyone experienced at the reunion.

What to do before a family reunion?

Before you begin, consult with your family regarding any special requests or considerations such as preferred dates or venue locations. Take note of any dates to avoid, such as a family member’s wedding or graduation ceremony. Also, unless you intend to make your reunion into a holiday affair, avoid scheduling during the holiday season.

How to ensure a perfect family reunion?

Ensure a perfect family reunion by taking time to confirm essentials. A few weeks before the reunion, call and confirm your venue, caterer and lodging. Touch base with family members who have agreed to help during the reunion. Let them know what time to show up and remind them to bring any necessary items with them.

Why do families have reunions?

Many family members live states — sometimes countries — apart from one another, so family reunions let everyone reconnect. Loved ones use this time to catch up on each other’s lives and well-being. For some, a family reunion may be the only opportunity to introduce the rest of the family to a new baby or spouse.

Why is it important to have a family reunion?

A family reunion is also the perfect time to start new family traditions to be passed down, allowing the younger generation to contribute their own values and ideas. Family reunions give your family a chance to learn about your ancestry as well.

What to include in a summer reunion?

Time of year: Tailor your menu to fit the season. If you are planning a summer reunion, include summer foods and in-season produce. Fall reunions call for heartier meals and comfort food. If your gathering takes place during the holiday season, use that for meal planning guidance.

When to send out invitations for a school reunion?

Send invitations as soon as the date has been decided and the venue reserved. If you are not sure when to send the invitations out, consider how far people will have to travel for the reunion, the overall cost of travel and lodging and the time of year the reunion is. For example, autumn reunions will require more planning for school-age kids, while summers may not.

What is the key to a successful family reunion?

The key to a successful family reunion is to offer activities that suit everyone. Keep in mind, your venue might have some fun amenities to incorporate into your entertainment plans. Some ideas include:

How to get a team together for a family reunion?

One of the easiest ways to get a team together is to create committees that are responsible for different parts of the reunion. To learn more, read What Are The Most Common Family Reunion Committees. If you are the one that is leading the charge, then remember to delegate the work instead of trying to do everything else yourself.

Why plan a family reunion?

A family reunion gives us the opportunity to rekindle those relationships with relatives who we may have not spoken to in years.

How to make a family reunion at a larger scale?

Once your first family reunion is complete, then start widening the circle to invite additional family members that may live further out. As the number of reunions grow, so will your attendees.

What is the purpose of planning a family reunion?

Planning a family reunion requires one to plan, organize, and coordinate well ahead of the actual event. In successfully doing so, your family will have the opportunity to catch up, rekindle old relationships, and create new memories.

What is the best way to spend a vacation?

In addition to catching up, family reunions tend to be a lot of fun. Planning and participating in activities, special events, talent shows, or even genealogy is a great way to spend a vacation. One that you won’t forget for years to come.

How intimidating is it to plan a family reunion?

Planning a family reunion can seem very intimidating at first. After all, it does take a lot of patience, time, and commitment to get people (who have not seen each other in years) to come together as a family. Regardless of how many steps are involved in planning your first family reunion, there are certain things to keep in mind ...

Why is it important to get together with a team?

Getting together a team to help you sort through, plan, and organize the event will not only take some of the stress off your shoulders, it will also create a great buy-in factor for those helping you.The more people you involve, the easier it will be for you to organize everything.

My Reflection

The success of our reunion depended on several factors . . . from the planning to taking action, to the cooperation and participation of everyone else. What was truly important was the love and friendship that we shared. A well-organized reunion may be empty without the love that brightened it and made it meaningful.

Game and Activity Ideas

Games and activities for your family reunion A family reunion wouldn't be the same without the games and activities to liven it up. Check out this article for ideas.

How to plan a high school reunion?

Select a date for the reunion. Take into consideration events such as holidays, college football games and local festivals. Decide if your event is going to take place in one day or over a weekend. Some classes prefer to meet at the high school football game on a Friday evening to tailgate and cheer on the team, and then have a reunion party on Saturday night.

Where to have a Scout reunion?

Scout local venues for your event; options include restaurants, hotels and banquet halls. Reunions are typically not held at the high school itself. Have committee members gather information on each facility, how many people it will hold, details of catering and entertainment, cost and availability. Vote on a venue and reserve for your event.

How to advertise for a class?

Post event information, ticket prices and a link to purchase on class website and social media pages. Advertise in the local newspaper. Send a mass email to all classmates. Notify the school of your plans so they can direct anyone who calls to the ticket site.

How to keep up with missing classmates?

Set up a reunion groups on social media and reunion websites for your specific class and event. This allows classmates to sign up for updates for the reunion. Contact the school for a list of all classmates so you can keep up with whom you are missing from your class.

What is the purpose of meeting with the committee?

Meet with the committee to finalize who will be performing specific duties during the set up and tear down of the event. The day of the event, arrive early to perform those duties.

How long before a wedding do you have to pay deposit?

Pay deposits to all vendors at least six months prior to the event. Confirm all reservations with the vendors and select the menu with the caterer.