Shipping Papers (49 CFR)
- 1. The shipper’s UPS account number (six alpha-numeric characters).
- 2. The 24-hour emergency telephone number in conjunction with the ER Registrant information (when required) - §172.604. Note: ...
- 3. The consignee’s name, city and state; or the package tracking number; or a reference number that refers back to the consignee. ...
- 4. When preparing an air shipment, delete the mode that is not applicable. ...
Do I need shipping paper for transportation?
( 1) For transportation by highway or rail, no shipping paper is required. ( 2) For transport by air, a shipping paper is not required, except that, if a document such as an air waybill accompanies a shipment, the document must include the statement “Dangerous Goods in Excepted Quantities” and indicate the number of packages.
What documents do I need for international shipping?
The 10 Documents You Need for International Shipping. 1 Purchase order. A purchase order is the official declaration of receiving an order. This document contains the details about the transaction, parties ... 2 Commercial Invoice. 3 Bill of Lading. 4 Export Packing List. 5 Air waybill. More items
What information should be on the shipping paper for hazardous materials?
The HMR only require the proper information be placed on the shipping paper in the proper sequence. Shipping papers used to describe hazardous materials may be bills of lading, invoices, manifests, or just plain papers.
How long do you have to keep shipping papers?
49 CFR 177.817 - Shipping papers. For a hazardous waste, the shipping paper copy must be retained for three years after the material is accepted by the initial carrier. For all other hazardous materials, the shipping paper copy must be retained for one year after the material is accepted by the carrier.
What is required on shipping papers?
What is the correct shipping description?
How long do you keep a copy of a shipping paper?
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What information must be on shipping papers required by 49 CFR?
The requirements for marking of packages are contained in 49 CFR, Subpart D, Part 172. The basic marking requirement consists of the proper shipping name and identification number of the hazardous materials contained in the package. Markings should be durable, in English, and not obscured by other markings or labels.
What are the three pieces of information that will be found on all shipping papers?
Marking Non-bulk Packages In general, non-bulk packages of hazardous material must be marked with three pieces of information: Proper Shipping Name, Identification number, and. Either the consignee's or consignor's name and address, i.e., the “to” or “from” address.
Which is required to be listed first on the shipping papers?
They may or may not have specific columns identifying the hazardous material, but they must all meet HMR requirements describing the hazardous material. Hazardous materials must be listed first on a shipping paper that also lists non-hazardous materials, or be written/ highlighted in a clearly contrasting color.
What must appear first on hazmat shipping papers?
PREPARING SHIPPING PAPERS The Basic Description of a hazardous material includes the Identification Number, the Proper Shipping Name, Hazard Class, and Packing Group (when applicable). This information must be placed on the shipping paper in the specific order required in Part 172, Subpart C of the HMR.
What 5 things must hazmat shipping paperwork contain?
If required, prepare a shipping paper that contains a description of the hazmat, including the UN identification number, proper shipping name, hazard class, and packing group, quantity, number and type of packages, emergency contact information, and a shipper's certification.
What 3 types of information can you use the HMT to find?
It provides the proper shipping name of the material or directs the user to the preferred proper shipping name. In addition, the HMT specifies or references requirements pertaining to labeling, packaging, quantity limits aboard aircraft, and stowage of hazardous materials aboard vessels.
What is the correct order for the basic shipping description?
The Basic Description must be placed on a shipping paper in the sequence called for in §172.202(b) of the HMR. An easy way to remember the sequence is to use the acronym “ISHP”: I-Identification Number, S-Proper Shipping Name, H-Hazard Class or Division, and P-Packing Group.
What are the parts of the basic shipping description?
Basic description means the information comprising the identification number, Proper Shipping Name, primary and subsidiary hazard class(es) or division(s), and packing group, when applicable, as prescribed in §172.202(a), (b), (c), and (d) of this subchapter.
What must be entered on the shipping paper for a hazardous substance either before or after the basic description?
For a hazardous waste, the waste code (e.g., D001), if appropriate, may be used to identify the hazardous substance. (2) The letters “RQ” must be entered on the shipping paper either before or after the basic description required by § 172.202 for each hazardous substance (see definition in § 171.8 of this subchapter).
What is required on a hazmat label?
Hazardous materials labels must meet strict specifications and requirements as defined in the 49 CFR part 172.407. These specifications define the label durability, design, size, and color. Other specifications include form or maker identification marks, exceptions, and the radioactive trefoil symbol.
What is the shipper's first and most important responsibility?
It is the shipper's responsibility to supply all of the data, permits, packaging, etc. and ensure that everything is in compliance with the rules of the origin and destination port as well.
When transporting hazardous materials the shipping papers should contain quizlet?
A shipping paper for hazardous materials must include what? Page numbers if the shipping has more than one page, A proper shipping description for each hazardous materials and a shipper's certification stating that they prepared the shipment according to the regulations.
What information might be found on a material safety data sheet?
A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. It is an essential starting point for the development of a complete health and safety program.
Which three methods are used to distinguish hazardous and nonhazardous materials on a shipping paper?
To distinguish between hazardous and non-hazardous materials on a shipping paper:The hazardous materials should be listed at the bottom of the paper.The hazardous materials should be highlighted in the same color as the non-hazardous materials.The non-hazardous materials should be marked with an "X."
What does a shipping paper describe?
A Shipping Paper is defined at 49 CFR 171.8 as: Shipping paper means a shipping order, bill of lading, manifest or other shipping document serving a similar purpose and prepared in accordance with subpart C of part 172 of this chapter.
In what order should the basic shipping description appear on the shipping papers?
The Basic Description must be placed on a shipping paper in the sequence called for in §172.202(b) of the HMR. An easy way to remember the sequence is to use the acronym “ISHP”: I-Identification Number, S-Proper Shipping Name, H-Hazard Class or Division, and P-Packing Group.
49 CFR § 172.202 - Description of hazardous material on shipping ...
(a) The shipping description of a hazardous material on the shipping paper must include: (1) The identification number prescribed for the material as shown in Column (4) of the § 172.101 table; (2) The proper shipping name prescribed for the material in Column (2) of the § 172.101 table; (3) The hazard class or division number prescribed for the material, as shown in Column (3) of the § 172 ...
49 CFR § 177.817 - Shipping papers. | CFR | US Law | LII / Legal ...
(a) General requirements. A person may not accept a hazardous material for transportation or transport a hazardous material by highway unless that person has received a shipping paper prepared in accordance with part 172 of this subchapter or the material is excepted from shipping paper requirements under this subchapter. A subsequent carrier may not transport a hazardous material unless it is ...
DOT Hazardous Materials Shipping Guide - My KPA Online
DOT Hazardous Materials Shipping Guide NOTE: This guide is for informational purposes only. It is not a replacement of the Hazardous Materials Table (HMT) in 49 CFR 172.101. Always consult the HMT prior to completing any shipment.
eCFR :: 49 CFR Part 172 Subpart C -- Shipping Papers
The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. It is not an official legal edition of the CFR.
eCFR :: 49 CFR Part 173 -- Shippers - General Requirements for ...
The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. It is not an official legal edition of the CFR.
How long do you keep a copy of a hazardous waste container?
For a hazardous waste, the shipping paper copy must be retained for three years after the material is accepted by the initial carrier . For all other hazardous materials, the shipping paper copy must be retained for one year after the material is accepted by the carrier.
What is the duty of a driver of a motor vehicle containing hazardous material?
A driver of a motor vehicle containing hazardous material, and each carrier using such a vehicle, shall ensure that the shipping paper required by this section is readily available to , and recognizable by, authorities in the event of accident or inspection.
Can you transport hazardous material by highway?
A person may not accept a hazardous material for transportation or transport a hazardous material by highway unless that person has received a shipping paper prepared in accordance with part 172 of this subchapter or the material is excepted from shipping paper requirements under this subchapter. A subsequent carrier may not transport ...
Is a certification required for a hazardous waste shipments?
Except for a hazardous waste, the certification is not required for shipments to be transported entirely by private carriage and for bulk shipments to be transported in a cargo tank supplied by the carrier . (c) Requirements when interlining with carriers by rail.
Can an initial carrier accept hazardous material?
An initial carrier may not accept a hazardous material offered for transportation unless the shipping paper describing the material includes a shipper's certification which meets the requirements in § 172.204 of this subchapter.
Can a carrier transport hazardous material?
A subsequent carrier may not transport a hazardous material unless it is accompanied by a shipping paper prepared in accordance with part 172 of this subchapter, except for § 172.204, which is not required.
Why are international shipping documents included in shipments?
There are a variety of International shipping documents that can be included in shipments in order to comply with both the U.S export regulations and legal requirements for the destination country.
Why is documentation important for international shipping?
International shipping documents decide the fate of your shipment, if not properly done, could lead to shipments being delayed or held at the customs.
What is an easyship invoice?
They differ from the purchase order as the previous is the quote or placement of the order and a commercial invoice is a receipt or the purchase. Easyship allows you to easily create a commercial invoice for each order. Why it’s important: It includes complete details of the transaction which is required ...
What is a BOL in shipping?
A BOL will include detailed information about the shipping destination, the goods included, and how they should be handled. A non-negotiable BOL must be signed by the parties listed, while a negotiable BOL can be transferred to a specified third party. Why it’s important: A BOL is the most important shipping document in international shipping ...
What is a bill of lading?
Bill of Lading. A bill of lading (BOL) is the official contract between the shipper or owner of goods and the freight carrier. It’s the document used to confirm receipt of goods for shipment, and can only be signed by an authorized representative of the carrier upon receipt in order for the shipment to be released.
Why is receipt of a document important?
Why is it important: Receipt of the document confirms that the shipment has been received in good condition.
Why is a packing list important?
Why it’s important: A packing list is used by freight forwarders in order for a shipment to clear US customers for inspection, and often will be used in disputes between a shipper and carrier.
How many export documents are required for international shipping?
I like to refer to these 11 documents as the fundamental exporting documents required for international shipping, but there are dozens more you will encounter at some point or another—and you will be well served to know what they are before you have to complete them. To learn about more than two dozen export forms—plus view and download shipping document samples for free—download our white paper: The Beginner’s Guide to Export Forms.
What are the standard export documents?
With that in mind, here are eight standard export documents you need to understand in order to be successful. 1. Proforma Invoice. In a typical export exchange, everything starts when you receive an inquiry about one or more of your products. That inquiry may include a request for a quotation.
What is a commercial invoice?
Commercial Invoice. Once you’ve sent a proforma invoice to your international prospect and received their order, you need to prepare your goods for shipping, including the paperwork that must accompany the goods. Of those documents, the commercial invoice is one of the most important. The commercial invoice includes most of the details ...
What is delivery details?
The delivery details, including how and where the goods will be delivered and how much that will cost.
Why do customs use packing lists?
Customs officials in the U.S. and the destination country may use the packing list to identify the location of certain packed items they want to examine. It’s much better that they know which box to open or pallet to unwrap rather than needing to search the entire shipment.
Do you need a certificate of origin?
Some countries require a certificate of origin to identify in what country the goods originated. These certificates of origin usually need to be signed by some semi-official organization, like a chamber of commerce or a country’s consulate office. A certificate of origin may be required even if you’ve included the country of origin information on your commercial invoice.
Who is the most important person to work with in exporting?
One of the most important people you will work with in the export process is your freight forwarder, who usually arranges the transport of your goods with a carrier and helps ensure you’ve taken care of all the details.
What are the most common documents used for ocean freight?
Here are the top 5 ocean freight documents all shippers should be familiar with and how they differ from one another. 1. Bill of Lading. If there were only one shipping document you need to know like the back of your palm, the Bill of Lading would be it. The Bill of Lading, also known as B/L, is a contract of carriage between ...
What information is required on a certificate of origin?
Typical information such as exporter, consignee, importer, goods description, are required to be filled out on the certificate of origin. For each good being exported, a COO must be produced. 5. Letter of Credit. The letter of credit is a formal, binding agreement of payment between buyer and seller.
Why do you need a packing list?
In the event customs decide to inspect your shipment, the packing list serve s to facilitate the process by helping to identify the box or item that raised the alarm. This saves time and reduces the risk of damage to your cargo by avoiding the need to open every single box in your shipment.
What is B/L in shipping?
The importer and exporter information needs to be clearly listed as the B/L acts as proof of ownership of the goods being shipped on the vessel. Information on the B/L should also correctly reflect the conditions of the Incoterm under which the transaction is being carried out.
What is a proof of sale?
Any international transaction that involves importing/exporting goods must come with a proof of sale known as the commercial invoice. In large part, it’s similar to a standard invoice. But unlike a standard invoice, it includes details regarding the freight shipment for customs clearance purposes and is one of the most important documents in ocean freight shipping. Detailed information of all parties involved, including the importer, exporter, freight forwarder, banks, shipping lines, etc, must be properly listed on the commercial invoice.
Why do we need a certificate of origin?
The certificate of origin is needed to clear customs and it determines the amount of duties and taxes that need to be paid. It also helps to identify if taxes are exempted in cases where the exporting and importing countries have special trade agreements.
Do you need to submit packing list and invoice?
Even though the information listed on the commercial invoice may be very similar to that of the packing list, you’ll still need to submit both documents , and the information on both must correspond. Do not confuse the two as they serve different purposes.
What is required on shipping papers?
Shipping papers must contain an emergency response telephone number unless specifically excepted as provided in HMR §172.604(c). The emergency response telephone number must include the area code or international access code. The number provided is used in case of an emergency involving the hazardous material. The number must be monitored at all times while the material is in transportation or in storage incidental to transportation. The person monitoring the number must be knowledgeable of the hazardous material being shipped and have information that will assist first responders at the scene of an incident involving the hazardous material; e.g., fire or explosion hazards, protective clothing required, evacuation distance. If not knowledgeable, the person answering must have immediate access to a person who has that knowledge. An answering service, answering machine, or beeper does not meet these requirements.
What is the correct shipping description?
The Basic Description must be placed on a shipping paper in the sequence called for in §172.202(b) of the HMR. An easy way to remember the sequence is to use the acronym “ISHP”: I-Identification Number, S-Proper Shipping Name, H-Hazard
How long do you keep a copy of a shipping paper?
The person who provides the shipping paper shall record the date the hazardous material is accepted by the carrier (this may vary for rail, vessel or air) and maintain a copy or electronic image of this shipping paper for two years from that date. The copies must be accessible at or through the principal place of business and must be made available if requested by an authorized official of a Federal, State, or local government agency at reasonable times and locations. See HMR §172.201 for specific requirements.
