A person specification is likely to include:
- The education the person has enjoyed
- Qualifications
- Relevant training
- Personal qualities
- Stand-out features
What is a person specification for a job?
A person specification describes the personal attributes that a business is seeking in a potential employee. It usually accompanies a job description and sets out the qualities and qualifications being sought from applicants to ensure they are suitable for the role. What is a person specification and job description?
What are some examples of job specifications for each element?
Here are some examples of job specifications for each element: Here are some examples that show variations in experience specifications: Sales associate: Must have a minimum of two years of experience with field selling and one year of inside sales.
Why is it important to have an accurate person specification?
As with a good job description, an accurate person specification will help in creating your job advert, briefing your recruitment consultant and then with your interviewing and selection process as well as the continued training and development of your team, so regular reviewing is key.
What are the elements of a person spec?
There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. a Driver will need a driving license)
What type of information do person specifications include at least 3?
A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role.
What should a job specification include?
A job specification should include the minimum qualifications employees need to meet. This could include education, experience, required skills and more. Consider breaking out your job qualifications into a list of must-haves vs. nice-to-haves to attract a wider range of candidates.
How do you write a job description and a person specification?
What should a job description and person specification contain?The job title the position in the company.The location of the job.A summary of the general nature, main purpose and objectives of the job.The main duties or day-to-day requirements of the job.The context of the job / culture of the workplace.More items...
How do you answer a person specification question?
Keep sentences or bullet points concise, avoid repetition, take out anything that doesn't show you meet the person specification. Ask a friend or family member to read it through to check they recognise this as being about you. You may be able to adjust the style to make sure it reflects your personality.
Why is a person specification important?
The person specification, or personal specification, is an important part of the recruiter's toolbox. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits needed to succeed in the role.
How do you prepare a person specification?
A person specification should include: The technical, organisational, communicative, and creative skills and abilities you expect from an ideal candidate. Any specific qualifications or education required for the role. The level of experience needed in either similar organisations or equivalent roles.
What is the difference between job description and personal specification?
The job description identifies the essentials of the role: the broad purpose, the major duties, the terms and conditions (Armstrong, 2009) A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003).
What is the difference between a job description and a specification?
A job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. A job specification lists out the qualifications, experience, training, skills, emotional attributes, mental capabilities of an individual to perform the job.
What is job specialization example?
What Does Job Specialization Mean? Assembly lines are an example of job specialization environments. Since productive activities are reduced to very simple tasks performed by various individuals throughout the whole system. These workers are very specialized in what they do since they only do one task.
What is job specification in simple words?
Definition of job specification : a specialized job description designed by emphasizing mental and physical qualifications and special skills required in an operative to facilitate selection and placement of employees.
Which of the following is not an example of job specification?
Location does not come under Job specification rather it comes under Job Description.
How do I develop my job specifications?
How to Develop a Job DescriptionInterviewing employees to find out exactly what tasks are being performed.Observing how tasks are performed.Having employees fill out questionnaires or worksheets.Collecting data on jobs from other resources such as salary surveys and the Occupational Outlook Handbook.
What is a person specification?
A person specification describes the personal attributes that a business is seeking in a potential employee. It usually accompanies a job descripti...
What is a person specification and job description?
A person specification is a profile of the ideal candidate required to fulfil the role being advertised, whilst a job description is a written stat...
How do you answer a person specification?
Employers tend to respond positively to candidates who have done their research on the job and the organisation. A person specification allows a po...
What is a person specification?
A person specification is a set of criteria that outlines the essential and desirable traits a candidate should have for a role you’re recruiting f...
How do I write a person specification?
In any person specification there will be a list of skills, attributes, personality traits, soft skills, and attainments. Within the list, it would...
Why is a person specification necessary?
The main reason a person specification is necessary is that it should be an objective list of what is needed and what is preferred, and nothing mor...
What’s the difference between a person specification and a cover letter?
A person specification is written by the employer, outlining what is required from a candidate. A cover letter is a response to the person specific...
What is person specification?
A person specification ensure s you are assessing a candidate on their abilities related to the role. It means you test all of your candidates against the same list of priorities set out in advance. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully.
Why is person specification important?
The person specification is an important part of the recruiter’s toolbox. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits that are needed to succeed in the role. Many companies rely solely on a job spec, focussing on the job and not the person.
How many steps are there in the recruitment process?
After over 60 years in the industry we know there are just 7 steps to an effective recruitment process. Use these 7 stages of recruitment and selection to make your hiring and hr process as simple as possible.
What is the first step in a job description?
The first step is to advertise the role with clear and accurate information about the position available. Something that works alongside the job description is the ‘person specification'. The person specification is an important part of the recruiter’s toolbox.
How many specialist sectors are there in the salary guide?
Our salary guides are available for 13 of the 20 specialist sectors we recruit for. So, if you’re looking to benchmark what you should be paying you next marketing manager, or chief information officer, then look no further.
What does it mean to test all candidates against the same list of priorities?
It means you test all of your candidates against the same list of priorities set out in advance. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully
Why do job seekers assess themselves?
Jobseekers are able to assess themselves before applying and understand how they will fit in with the role and your business. This allows them to match themselves according to suitability and not just skills
What is person specification?
Person specifications are often mixed up with job descriptions. And while the latter describes what the job will entail, the former describes what kind of person is required to do the job. These two elements make a whole when it comes to informing a recruiter of what you want when using their service.
What is the purpose of a job description?
They serve the purpose of identifying the best person for a job and describe the attributes, experience, skills, and qualifications needed.
What is the job of a screening officer?
Assist with screening applications and shortlisting candidates
What are desirable elements?
Desirable elements – these elements are not crucial but will enhance the suitability of the candidate (e.g. the aforementioned Driver having knowledge of the area they will be working in would be desirable, but not essential)
Is a good person specification discriminatory?
A good person specification isn’t discriminatory and allows for diversity whilst being specific to the needs of the job. The listed skills and knowledge for the position must be related to the position as not to employ someone based on false hopes.
Should you use gender specific terms?
Avoid using gender specific terms which imply that the person doing the job should be of one gender
Why is it important to have a person specification?
As with a good job description, an accurate person specification will help in creating your job advert, briefing your recruitment consultant and then with your interviewing and selection process as well as the continued training and development of your team, so regular reviewing is key.
What is essential criteria?
Essential criteria are the skills, experience and attributes which the candidate must have to be able to work in the role , whilst candidates who possess the desirable criteria are likely to perform the job even better. These can be useful when selecting your candidates ...
What is person specification?
A person specification describes the personal attributes desired in a potential employee. It is similar to a job description, but more specific. These attributes include qualifications, skills, experience, and knowledge, and sometimes personal attributes which a candidate needs to possess in order to perform the job duties.
What is the numerical value of person specification in Chaldean numerology?
The numerical value of PERSON SPECIFICATION in Chaldean Numerology is: 8
How to prepare Job Description (JD) & Person Specification?
Employee Job Description and Person Specification both are important for the new employees as well as pre-recruitment processing.
Job Description
Job description or shortly called JD is a full-fledged list of the requirements an employer asks from an employee to achieve the organizational goals. All the three-sixty degree areas of the specific job are covered in the JD. From the title of the job to examples of similar jobs are included in the Job Description.
Person Specification
Person Specification is indeed an important part of the job recruitment process. Without a person specification, you are tending to recruit the wrong person without knowing. If you are willing to recruit the nearly perfect personnel for a specific post, then you should prepare a person specification.
Conclusion
Preparing a JD and Person Specification is not as complex as it sounds. You can easily create it, rewrite or edit as necessary according to the time period and requirement changes.
